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1. What is the first step to apply for the business assistance grant?

The Groveland CARES Small Business Assistance Grant Program will use the web-based application platform on Jotform.

2. How do I get assistance to apply for the business assistance grant?

Send an email to GrovelandCARESAct@gmail.com and you will receive a response within 36-48 hours (Monday-Friday) of your email regarding your application.

3. What should I have ready before I start the application?

See the list below to see the documentation required to upload to have a complete application:

• For a For-Profit Business:
  • A Completed IRS Form W-9
  • Most recent State of Florida business filing Annual Report, as applicable
    • NOTE: Find this information by searching your entity at: http://search.sunbiz.org/Inquiry/CorporationSearch/ByName)
  • 2019 IRS Form 1040 – Schedule C (Schedule C is part of your personal tax return) (Note, IRS Form 1099-MISC may be an approved alternative), as applicable
  • IRS Form 941 (Q4 2019) or IRS Form 943 (Annual 2019) for business paying wages (This is a form that companies who withhold payroll taxes use to report the federal tax withholdings each quarter of each year.)
  • Driver’s License Copy for each applicant (front only) (If you have more than one applicant, please provide a driver’s license copy for all applicants.)

For a Non-Profit Business: 

• A Completed IRS Form W-9 (This can be found and completed at: https://www.irs.gov/pub/irs-pdf/fw9.pdf)
• A copy of IRS 501(c)(3) determination letter or other IRS recognition document ((If your entity does not have this on file, you can try to find it on irs.gov at: https://apps.irs.gov/app/eos/)
• Most recent State of Florida business filing Annual Report, as applicable
  • NOTE: (This can be found by searching your entity at: http://search.sunbiz.org/Inquiry/CorporationSearch/ByName
• IRS Form 941 (Q4 2019) or IRS Form 943 (Annual 2019) for organizations paying wages (This is a form that companies who withhold payroll taxes use to report the federal tax withholdings each quarter of each year.)
• Driver’s License Copy for each application contact (front only) (If you have more than one applicant, please provide a driver’s license copy for all applicants.)
• If your entity has 2 or more employees, you will need:
  • Quantity of Full-Time Employees (Full-Time is 40 hours or more)
  • Total number of average hours worked by all the part-time employees

4. How do I know which industry to select?

The application contains a drop-down menu of industries. The numerical digits below are the first two digits in the NAICS (North American Industry Classification System). In the grant application, you will be able to select from the following list:
11 – Agriculture, Forestry, Fishing and Hunting
21 – Mining, Quarrying, Oil and Gas Extraction
22 – Utilities
23 – Construction
31-33 – Manufacturing
42 – Wholesale Trade
44-45 – Retail Trade
48-49 – Transportation and Warehousing
51 – Information
52 – Finance and Insurance
53 – Real Estate and Rental and Leasing
54 – Professional, Scientific and Technical Services
55 – Management of Companies and Enterprises
56 – Administrative, Support, Waste Management and Remediation Services 61 – Educational Services
62 – Health Care and Social Assistance
71 – Arts, Entertainment, and Recreation
72 – Accommodation and Food Services
81 – Other Services (Personal)
The following site has a list of industry titles and codes if you would like additional information: https://www.naics.com/search/

5. What are the options under “Additional Industry Information”?

“Additional Industry Information” helps provide additional information about your business. Below is the current list of eligible business:
Retail
Non-essential Medical Procedure Providers
Gyms / Fitness Centers
Movie Theaters, Concert Halls, Event Venue
Bowling Centers and Arcades
Bars, Pubs, Nightclubs
Restaurants
Vacation Rental Owners
Cosmetology, Barber Shops, and Nail Salons
Tattoo and Body Piercing, Acupuncture, Tanning, Massage Service o Theme Park / Tourism Attraction
Other

6. My business in not on the “Additional Industry Information” list above. Am I still eligible?

If your business does not fit into the list, applicants may select “Other” at the bottom of the list on the application. By selecting “Other”, the applicant will be given the opportunity to describe the business and industry type in 50 characters or less.

7. I am Self-Employed, how do I use the Full-Time Equivalent Calculator?

For “Total number of hours worked by part-time employees, per week” = leave blank
For “Total number of full-time employees” = use 1

8. How do I estimate my average monthly business expenses or COVID-19 Impact?

You will need to show two amounts:
Average Monthly Net Income Prior to 1/1/2020
Average Monthly Net Income From 1/1/2020 to Current Date
You may have a monthly profit and loss statement available for each category above that can provide those amounts, or here are two options to calculate the amounts.
Option 1: Average Monthly Net Income can be calculated:
Average Monthly Revenue - Average Monthly Cost of Goods Sold - Average Monthly Expenses =
Average Monthly Net Income
Option 2: Average Monthly Net Income can be calculated:
Average Monthly Revenue - Average Monthly Total Expenses = Average Monthly Net Income

9. Where can I find the following documents to submit with the application?

IRS Form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf
Most Recent State of Florida business filing Annual Report
Schedule C of 2019 IRS Form 1040: Obtain from your business records (ONLY applicable for Sole Proprietors) (Note, IRS Form 1099-MISC may be an approved alternative)
Copy of Driver’s License (for each contact) (front only)
ONLY for entities with 2 or more full-time equivalents (FTE)
IRS Form 941 (IRS Form 941 (Employer’s Quarterly Federal Tax Return for Quarter 4 of 2019)
IRS Form 943 (Employer’s Annual Federal Tax Return for Agricultural Employees) for 2019
Non-Profits: IRS 501(c)(3) Determination Letter or other IRS recognition document: Obtain from your business records or search: https://apps.irs.gov/app/eos/

10. How do I obtain the most recent State of Florida business filing Annual Report for my business?

• Your business’s Annual Report can be found on www.sunbiz.org
• Go to: http://search.sunbiz.org/Inquiry/CorporationSearch/ByName
• Enter your organization’s name in the search box. Click “Search Now”
• Select your Entity Name in Entity Name List.
• Scroll down to “Document Images” and select “View Image in PDF Format” of most recent Annual Report to download.
• Save your download
• Upload the saved filed in the application portal at the appropriate location.

11. What is the website for the IRS Form W-9?

https://www.irs.gov/pub/irs-pdf/fw9.pdf . Be sure to sign and upload the completed form.

12. What information do I have to fill out on the IRS Form W-9?

All businesses are required to fill out items 1, 3, 4, 5, and 6. Item 2 is required only when applicable and item 7 is not required. Remember to complete Part I and to sign and date the form prior to submission. Instructions for IRS Form W-9 can be found at: https://www.irs.gov/pub/irs-pdf/iw9.pdf The information completed on the W-9 should match the information that the applicant uses to complete their business tax forms each year. Please be sure your form has your signature as well. Please see the completed example below:

13. If my application is fully approved, how will the funds be disbursed to my business?

Groveland will send a check via United States Postal Service to the Legal Business Name entered on the application at the Mailing Address provided in Section 3 of the online application.

14. Am I able to save and come back to my application?

Yes, the online application can be saved to be completed later.

15. What is the review process?

Your application and attached documents will be evaluated for program eligibility and completeness. This process will include a verification process to confirm validity of the information provided. Applicants will be notified by email when a decision has been made on your application.

16. What if my application is incomplete?

Grants will be awarded to qualified business and organizations on a first come, first serve basis, based upon the eligibility, the accuracy and the completeness of the application. So, an incomplete application will cause a delay in the review process which may be impacted by depletion of funds. Until programs funds have been depleted, if your application is determined to be incomplete upon initial review, your application will be forwarded onto a next-level reviewer who will reach out via email to address incompleteness. In order to be awarded a grant, the issue(s) and/or missing information would need to be submitted, reviewed, and approved before the allocated funding is depleted.