City Clerk

In Groveland the City Clerk is an appointed official who is responsible as the official keeper of the municipal records. In some places, the Clerk may be known as the “Village Clerk” or “Town Clerk”.  The Clerk’s Office is in charge of publishing the agenda and minutes for council meetings, and is responsible for recording all council- and city mayor-related actions.

The Clerk’s Office is essentially the hub of all the records for the municipality. Archiving and record retention has historically been done by storing documents in vaults. In recent years, scanned documents and electronic storage systems, which require vastly reduced physical spaces, are becoming more prevalent…but perhaps as a result, more kinds and types of documents seem to be consequently generated and stored, as well.

Official meetings of municipalities can become a serious chore as the activity in the town increases from population increases. The task of assembling the agenda packets with supporting documents can take several days for a single meeting. It becomes more complicated due to the input and iterative modification by numerous departments and agencies both within and external to the organization. Software applications that can easily assemble agendas, minutes and even automatically transcribe the meetings are now becoming more common. Often, these agendas and meeting minutes are downloadable by interested citizens by hitting the organization’s website.

If you are in need of the Clerk’s assistance please contact:

Teresa Begley, City Clerk at 352-429-2141 x 231 or teresa.begley@groveland-fl.gov

F.S 119.011 and 119.07 which states “Emails sent to the city of groveland are subject to public-records requests and that if users do not want their e-mail addresses released to requestors, they should not send e-mail.”